Download any required software - Many conference calling services allow you to make calls through their website, but some also offer a downloadable app.

Wait for other participants to enter - Once you’ve entered the call, all that’s left is to wait for the other people to join.

Take note of whether your provider does this. As we mentioned above, sometimes the access and PIN code are combined into one and is called a host access code. When prompted, input the PIN code as well.

Input the access codes - First, enter the access code itself.

Input the dial-in number - On the conference date (and time), input the dial-in number on your desk phone.

Create a memo for the meeting participants, and make sure to include all of the necessary information like the dial-in and access codes.

Send the call invite - Choose a convenient time and date to conduct the meeting.

You’ll need to have the dial-in and access codes on-hand when you set up because you’ll be inputting the information manually on your phone. Hence, we conclude that GIFs in the chat can best demonstrate how communication can be done without speaking.If you’re using a desk phone, your way of setting up and accessing a conference call is pretty limited. Each individual can hear or speak with everyone else on the line.

Audio call- This feature enables people on multiple phones to connect on the same call.

It means that you can still hear the participants but they won't be able to hear you.

Mute button- The mute button on the video conferencing app turns off the microphone.

In most circumstances, a GIF can summarise exactly what you are trying to say much more quickly than words can. It helps to communicate without speaking. Furthermore, while employing there are no language hurdles to consider.

GIF in the chat - This feature of video conferencing has recently become important in the communication industry.

This feature requires a green screen to detect the difference between you and your background.

Virtual background- The Virtual Background feature allows you to display an image or video as your background.

Participants can see, here communicate to each other in real-time no matter where they live in the world. Video conferencing refers to an online meeting in which two or more individuals participate in a live audio-visual conversation.

Test video conference call